Transportation Operations Administrative Assistant, HV – Miami

Location: Miami, FL
Job ID: 31541BR
Department: Distribution
Working Hours: Monday, 4:00am - 12:30pm; Tuesday - Friday, 7:00am - 3:30pm
Pay Frequency: Weekly
Date Posted: Jan 03, 2025

$39k+

Onsite

Full Time - Regular

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Description

• Ensuring Publix’s activity-based compensation system is applied properly
• Managing the time and payroll administration accurately and timely for all Publix Transportation Operations associates including Truck Drivers, associates in CDL training, hourly support associates, and managers
• Being an expert on the Transportation Driver Performance System (TDPS) system
• Serving as the contact for associate questions regarding their pay and HR related issues
• Delivering premier customer service to associates and managers by providing administrative support and ensuring that the timekeeping systems (OASIS, TDPS and Onboard Computer (OBC) for truck drivers and OASIS for other hourly associates) accurately records all “time worked”
• Interacting with departmental associates and various other Publix departments such as Payroll, Information Systems, Industrial Operations Information Technology, Strategy Support, Worker’s Compensation, Personnel Records, and Human Resources.
• Editing and verifying Driver Trip Sheets in TDPS, sometimes with complex or questionable delivery scenarios, based on engineered standards to ensure information is recorded properly and truck drivers are compensated correctly and
• Providing administrative support
• The responsibilities listed on this posting are not intended to be all-inclusive and additional responsibilities may be assigned as needed.

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Required Qualifications

• Be at least 20 years old
• Have a valid driver’s license and authorization to drive a company vehicle (on or before his or her start date in the position)
• Have one year of experience using Microsoft Office programs (Outlook, Word, Excel, and Access)
• Ability to work flexible hours and be available on weekends or holidays
• Ability to work extended periods of time
• Have knowledge of software, systems, and applications used in the Transportation Operations department
• Have knowledge of truck driver pay system (activity-based compensation with engineered labor standards)
• Have knowledge of Federal DOT regulations
• Have knowledge of Microsoft Windows applications
• Have knowledge of payroll processes and worker’s compensation concepts
• Have knowledge of general office practices (typing, filing, phone etiquette, etc.)
• Ability to work independently
• Ability to be detailed-orientated
• Ability to maintain confidentiality
• Have analytical and problem-solving skills
• Have communication skills
• Have interpersonal and customer service skills
• Have computer skills and be proficient using computer applications including Microsoft Word, Excel, Outlook
• Have time management skills and
• Organizational skills
• Be able to successfully complete battery of Clerical & Microsoft Skills Tests (before his or her start date in the position)
• Have knowledge of complex activity based engineered standards

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Preferred Qualifications

• Current Miami Distribution associate
• Have an Associate’s Degree in Business or related field or equivalent experience and
• Have two years of Publix administrative experience

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Benefits

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Visit our website to see all of our benefits: Benefits – Jobs (publix.com)

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Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.

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Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

Please note that Publix will not sponsor any hire for this position for a visa or permanent residence.

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