Apply for the Lease Administrator, Real Estate – Lakeland job opening.Lease Administrator, Real Estate – Lakeland

Location: Lakeland, FL between Orlando and Tampa
Job ID: 33571BR
Department: Real Estate
Working Hours: Monday - Friday, 8:00am - 4:30pm
Pay Frequency: Weekly
Date Posted: Jun 24, 2025

$45 - 62k

Onsite

Full Time - Regular

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Description

Responsible for Document Preparation and Maintenance, including but not limited to:

• Oversee and complete data abstraction and analysis of Publix lease documents and legal documents where Publix maintains a lease
• Set up and activation of contracts in the Real Estate computer system, Compass
• Complete set up, maintenance and ongoing administration of Publix data in Compass, including changes in ownership, Landlord and Property Management data
• Track, calculate and commence all Publix leases in accordance with the legal documents
• Track all Publix lease expiration dates and other critical dates in accordance with the legal documents
• Prepare various letters and legal documents such as commencement letters, renewal letters, Estoppels and Subordination, Non-Disturbance and Attornment documents
• Set up, maintenance and ongoing administration of electronic and hard copy files associates with Publix leases and legal documents
• Responsible for reporting and communication of all Store Notices relating to Publix sites, including assignments of facility numbers
• Acting as a liaison between the Real Estate Department and other Publix departments regarding new Publix sites, all Store Notices, Publix Leases, change in ownership and reporting
• Information Technology Maintenance which includes creating entries and maintaining computer programs, databases and various reports
• Creating and maintaining procedural guides related to Compass and Publix Lease Administration processes
• Training and assisting associates with the use of Compass and Publix lease documents
• Supervising a File Clerk and overseeing the Real Estate Department File Room functions, including Records Management functions

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Required Qualifications

• High school diploma or equivalent experience
• Two years of real estate experience or 1 year with Publix
• Ability to read, interpret, and abstract various legal documents including, but not limited to: lease agreements, lease amendments, easement agreements, and declarations
• Knowledge of the site selection, property management and acquisition processes
• Ability to think analytically as well as possess professional communication skills (both written and verbal)
• Strong interpersonal and leadership skills
• Ability to be flexible and highly productive while working independently with little to no supervision
• Possess a high degree of self-motivation and commitment, as well as possess strong planning and organizational skills to manage multiple tasks simultaneously, while being organized and detail-oriented
• Possess an excellent attendance and punctuality record
• Capable of initiating and managing research efforts utilizing both internal and external resources as well as the ability to perform investigative work
• Ability to make appropriate decisions and recommendations
• Negotiation minded to successfully negotiate appropriate legal documents to accomplish desired results
• Ability to understand and interpret complex legal documents, including leases (build to suit, ground and pad leases) as well as possess an understanding as to how legal documents relate to one another
• Possess an in depth understanding of Real Estate financial terminology (rent, CAM, R/E Taxes, Cap, etc.)
• Understand which information can be shared with internal and external customers, while maintaining a high level of judgment and confidentiality
• Basic understanding of departments and the inter-relationships within the company
• Have an in-depth knowledge of the different areas of Real Estate
• Ability to effectively exchange thoughts and ideas with peers in a cross-function setting, including all levels of the organization
• Ability to make informative and effective public presentations as well as possess the ability to offer differing opinions with confidence in a tactful, well-thought-out manner
• Able to prepare sensitive communication (emails, correspondence, letters) to external and internal customers (LLs, customers, other departments, etc.)
• Maintain strong management skills in order to positively motivate others to success, mentor and counsel associates and lead others by example
• Must be able to delegate routine tasks to others and follow through to ensure work meets defined objectives as well as effectively train associates to accomplish required tasks
• Must possess the ability to understand Compass, how the system operates and be a main point of contact to address Compass difficulties
• Must possess an advanced knowledge of Outlook, and be proficient with other Microsoft Office 365 applications (Power Point, Access, Word, Excel, Teams, Planner)
• Willingness to adjust schedule to meet demand of the position
• Ability to build and maintain excellent relationships with Landlords/Management Companies

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Additional Required Qualifications

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Preferred Qualifications

• Bachelor’s Degree in any field
• 5 years of real estate experience or 3+ years with Publix
• Paralegal Certification

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Additional Preferred Qualifications

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Benefits

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans plan
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Visit our website to see all of our benefits: Benefits – Jobs (publix.com)

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Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.

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Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.
Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.
For this position, Publix does not and will not file a petition or application with the USCIS or Department of State on behalf of any noncitizen for any immigration-related benefit to work and/or to continue to work in the United States, e.g., an H-1B or TN petition or permanent residence.

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