Apply for the Administrative Assistant to Vice President (VP) – Omnichannel job opening.Administrative Assistant to Vice President (VP) – Omnichannel

Location: Lakeland, FL
Job ID: 33301BR
Department: Publix Technology
Pay Frequency: Weekly
Date Posted: Jun 04, 2025

$40 - 56k

Onsite

Full Time - Regular

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Description

Welcome to Publix Technology, the award-winning technical group for Publix Super Markets, Inc., the largest employee-owned company in the nation. Our technology teams of 2100+ associates provide cutting-edge, modern solutions to nearly 1400 retail stores and 200,000+ internal team members across 8 states. We offer positions at all levels – summer internships, individual contributor roles, to technical leadership across a broad range of technical disciplines. So, whether you are interested in IT security, platform engineering, architecture, software development, or infrastructure – we have a career path for you! Pub Subs are not the only thing we build from scratch. See for yourself why Publix Super Markets, Inc. has been on Fortune’s 100 Best Companies to Work For list.

Join Publix Technology as an Administrative Assistant and Time Administrator where you will have the following responsibilities.

Responsibilities:

• Provide executive level administrative support to the Omnichannel VP and Directors, as well as other management members
• Proactively manage calendars, emails, and other correspondence for leaders, including scheduling meetings on-site and off-site, creating materials for meetings, including preparing PowerPoint and other presentation materials as required
• Assist with project work by compiling and analyzing data, along with creating documents and reports
• Serve as the department time administrator by ensuring associates are paid for the correct amount of work hours
• Create weekly and monthly time reports for management review
• Review and process Time Off Requests for monthly and hourly associates
• Coordinate travel arrangements including commercial airline, rental cars, hotels, etc. by collaborating with the Corporate Travel team

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Required Qualifications

• Associate degree or equivalent in a general office administration field
• 2+ years administrative or clerical support in an office setting
• Highly organized, efficient, accurate, process oriented, and detail oriented
• Advanced knowledge of Microsoft suite of tools (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
• Ability to effectively communicate with internal and external stakeholders, vendors, customers, and other partners
• Self-starter with a high degree of initiative and motivation

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Preferred Qualifications

• 3+ years administrative experience supporting a C level executive
• Experience with Clarity and Open Workbench

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Benefits

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Visit our website to see all of our benefits: Benefits – Jobs (publix.com)

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Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.

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Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

**Please note that Publix will not sponsor any hire for this position for a visa or permanent residence**

***Relocation/Household Good Shipment Allowance will NOT be provided.***

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