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Transportation Operations Administrative Assistant, AM - Jacksonville

Apply Job Req. ID 20795BR Date Posted 07/29/2022 Location Jacksonville, Florida
  • ensuring Publix’s activity-based compensation system is applied properly
  • managing the time and payroll administration accurately and timely for all Publix Transportation Operations associates including Truck Drivers, associates in CDL training, hourly support associates, and managers
  • being an expert on the Transportation Driver Performance System (TDPS) system
  • serving as the contact for associate questions regarding their pay and HR related issues
  • delivering premier customer service to associates and managers by providing administrative support and ensuring that the timekeeping systems (OASIS, TDPS and Onboard Computer (OBC) for truck drivers and OASIS for other hourly associates) accurately records all “time worked”
  • interacting with departmental associates and various other Publix departments such as Payroll, Information Systems, Industrial Operations Information Technology, Strategy Support, Worker’s Compensation, Personnel Records, and Human Resources.
  • editing and verifying Driver Trip Sheets in TDPS, sometimes with complex or questionable delivery scenarios, based on engineered standards to ensure information is recorded properly and truck drivers are compensated correctly and
  • providing administrative support
  • the responsibilities listed on this posting are not intended to be all-inclusive and additional responsibilities may be assigned as needed.
Required Qualifications
  • be at least 20 years old
  • have a valid driver’s license and authorization to drive a company vehicle (on or before his or her start date in the position)
  • have one year of experience using Microsoft Office programs (Outlook, Word, Excel, and Access)
  • ability to work flexible hours and be available on weekends or holidays
  • ability to work extended periods of time
  • have knowledge of software, systems, and applications used in the Transportation Operations department
  • have knowledge of truck driver pay system (activity-based compensation with engineered labor standards)
  • have knowledge of Federal DOT regulations
  • have knowledge of Microsoft Windows applications
  • have knowledge of complex activity based engineered standards
  • have knowledge of payroll processes and worker’s compensation concepts
  • have knowledge of general office practices (typing, filing, phone etiquette, etc.)
  • ability to work independently
  • ability to be detailed-orientated
  • ability to maintain confidentiality
  • have analytical and problem-solving skills
  • have communication skills
  • have interpersonal and customer service skills
  • have computer skills and be proficient using computer applications including Microsoft Word, Excel, Outlook
  • have time management skills and
  • organizational skills
  • be able to successfully complete battery of Clerical & Microsoft Skills Tests (before his or her start date in the position)
Preferred Qualifications
  • current Jacksonville Distribution associate
  • have an Associate’s Degree in Business or related field or equivalent experience and
  • have two years of Publix administrative experience
Minimum Base Pay 17.00 Maximum Base Pay 23.50 Frequency of Pay Weekly Hours of Work 6:30AM - 3:00PM; Monday - Friday Travel Frequency 0% Year End Bonus To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay. Address 9800 W Beaver St City Jacksonville Region FL Potential Annual Base Pay 35,360 - 48,880 Benefits
  • Employee stock ownership plan that contributes Publix stock to associates each year at no cost
  • An opportunity to purchase additional shares of our privately-held stock
  • 401(k) retirement savings plan
  • Group health plan (with prescription benefits)
  • Group dental plan
  • Group vision plan
  • Sick pay
  • Long-term disability insurance
  • Company-paid life insurance (with accidental death & dismemberment benefits)
  • Tuition reimbursement
  • Vacation pay
  • Paid Parental Leave
  • Free hot lunches (buffet-style) at facilities with a cafeteria
  • Paycheck direct deposit
  • Credit union
  • Access to over 50 discount offers including discounts on computer, vehicle and wireless purchases
  • 6 paid holidays (associates can exchange the following holidays with their manager’s approval: New Year’s Day, Memorial Day, Fourth of July, and Labor Day).

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