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Administrative Support and Time Administrator – Publix Technology

Location: Lakeland, FL
Job ID: 28297BR
Department: Publix Technology
Pay Frequency: Weekly
Date Posted: Mar 28, 2024

$39 - 54k
Onsite
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Description

Welcome to Publix Technology, the award-winning technical group for Publix Super Markets, Inc., the largest employee-owned company in the nation. Our technology teams of 2100+ associates provide innovative, modern solutions to nearly 1400 retail stores and 200,000+ internal team members across 8 states. We offer positions at all levels – summer internships, individual contributor roles, to technical leadership across a broad range of technical disciplines. So, whether you are interested in IT security, platform engineering, architecture, software development, or infrastructure – we have a career path for you! See for yourself why Publix Super Markets, Inc. is a constant on Fortune Magazine’s Best Companies to Work list.

Responsibilities:

  • Serve as the department time administrator by ensuring hourly associates are paid for the correct amount of work hours, and that the department’s time records remain in compliance with Corporate’s document retention requirements. Review, approve and process Time Off Requests for monthly and hourly associates.
  • Create weekly and monthly time reports for management review.
  • Coordinating travel arrangements; including commercial airline, rental cars, company cars, shuttles, hotels, etc. Collaborate with the travel department as needed regarding trips.
  • Securing Legal Holds (secure information stored on hard drives, backups, flash drives, etc.) working with the Litigation Support team.
  • Work on special assignments as needed and lend support to I/S management.

Required Qualifications

  • Associate degree or equivalent in a general office administration field
  • 2+ years administrative support in an office setting
  • Advanced knowledge of Microsoft suite of tools (Outlook, Word, Excel)
  • Highly organized, efficient, accurate, process oriented, and detail oriented
  • Ability to effectively communicate with internal and external stakeholders, vendors, customers, and other partners.
  • Self-starter with a high degree of initiative and motivation
  • Must possess strong problem-solving skills to develop practical and effective solutions to complex issues.

Preferred Qualifications

  • 3+ years administrative support experience supporting a C level executive.
  • 2 years of experience in Information Systems related field
  • Experience with Clarity and Open Workbench
  • Experience with SharePoint and Teams
  • Knowledge of project management principles

Benefits

  • Employee stock ownership plan that contributes Publix stock to associates each year at no cost
  • An opportunity to purchase additional shares of our privately-held stock
  • 401(k) retirement savings plan
  • Group health, dental and vision plans
  • Paid Time Off
  • Paid Parental Leave
  • Short- and long-term disability insurance
  • Tuition reimbursement
  • Free hot lunches (buffet-style) at facilities with a cafeteria
  • Visit our website to see all of our benefits: Benefits – Jobs (publix.com)

Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.


Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

***Relocation/Household Good Shipment Allowance will NOT be provided.***
Please note that Publix will not sponsor any hire for this position for an H-1B visa or permanent residence.


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